Role​ ​ Summary

Although we employ fewer than 1,000 people, we have employees and contractors in more than 50 countries. Our HR department depends on the precise application of policy and process as well as depth of compliance expertise which makes us an efficient, friendly, quality-driven, real-time service. The HR Administrator will be responsible for supporting and coordinating general HR activities and providing administrative support for the team. This is a key global role supporting team members worldwide. 

Key Responsibilities:

• Provide HR support by answering team members’ questions and responding to requests regarding their employment and contracts, escalating when necessary. Requests may include: information about the new starter process, questions regarding global benefits, employment verifications, and other general inquiries. 
• Provide administrative support for the HR team by producing all standard correspondence. 
• Maintain our HRIS, ensuring a high degree of accuracy and timeliness in processing all team member changes and new joiners. 
• Provide administrative support for the payroll process, ensuring monthly data is inputted on time and is accurate. 
• Liaise with payroll to resolve employee questions. 
• Create purchase orders for internal departments. 
• Process new hires, including country-specific onboarding documentation, creation of files, systems set-up, and coordination of introductory reviews. 
• Provide administrative support to employees for the enrolment and processing of benefits. 
• Conduct regular audits of employment files and systems to ensure they are up to date, accurate and GDPR compliant. 
• Provide administrative support for annual HR processes. 
• Conduct and manage global background checks.
• Carry out general administrative tasks as required by the HR team and/or People Director. 

Skills & Experience

• Educated to degree level.
• Prior experience working in an administrative role in an HR and/or Recruitment team.
• Excellent verbal and written communication skills. 
• Able to prioritise complex workloads, manage time effectively and work well under pressure. 
• Self motivated and results-orientated with a clear focus on accuracy. 
• High level of honesty, integrity and able to handle confidential data. 
• Flexible attitude and easily adaptable to change. 
• Willing to take initiative and provide suggestions and ideas to contribute to the success of the role/team.

Canonical is an equal opportunity employer

Canonical believes a diverse workforce enhances our ability to deliver world class software and services which meet the world’s computing needs. We are committed to ensuring equal employment opportunities to all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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